Engineering and Technical Support Group
School of Information Technology & Electrical Engineering

Standard Laboratory Accounts

Laboratory account strings are defined under three categories: Consumables; Equipment Maintenance; Minor Equipment Purchases and are expressed as 4018202-01-101-01-000000 followed by one of the following Free Form Tags:

  • TLCONSxxx - Where TLCONS denotes the Consumables account, the xxx is the Laboratory Code
  • TLEXMTxxx - Where TLEQMT denotes the Equipment Maintenance account, xxx is the Laboratory Code
  • TLLABxxx - Where TLLAB denotes the Minor Equipment Purchases account, xxx is the Laboratory Code

These accounts should only be charged with expenses related directly to the laboratory such as:

  • TLCONSxxx - Adhesives, tapes, batteries, cleaning agents, misc components, soldering and any other miscellaneous items required to support day-to-day operations
  • TLEQMTxxx - Cost of equipment repairs and replacement components and any other miscellaneous items excluding University infrastructure, required to maintain the facility and its equipment
  • TLLABxxx - Mulitmeters, test leads & probes and any other minor equipment purchased for use in the facility

Components and parts purchased exclusively for course related activities should not be charged to an EEL account, they must be charged to the course code

EEL Standard Accounts

The Electronics Engineering Laboratory standard account strings are defined under five categories: Reclaimables; Consumables; Equipment Maintenance; Minor Equipment Purchases; Freight Charges and are expressed as 4018206-01-101-01-000000 followed by one of the following Free Form Tags:

  • EELREC - Where EELREC denotes the EEL Reclaimables account
  • EELCONS - Where EELCONS denotes the EEL Consumables account
  • EELEQMT - Where EELEQMT denotes the EEL Equipment Maintenance account
  • EELLAB - Where EELLAB denotes the EEL Minor Equipment Purchase account
  • EELFREIGHT - Where EELFREIGHT denotes the EEL Outgoing Freight Charges account

These accounts should only be charged with expenses related directly to the Electronics Engineering Laboratory such as:

  • EELREC - All orders processed by the Engineering & Technical Support Manager are normally charged to this account
  • EELCONS - Adhesives, tapes, batteries, cleaning agents, misc components, soldering and any other miscellaneous items required to support day-to-day operations
  • EELQMT - Cost of equipment repairs and replacement components and any other miscellaneous items excluding University infrastructure, required to maintain the facility and its equipment
  • EELLAB - Multimeters, test leads & probes and any other minor equipment purchased for use in the facility

EELFREIGHT - Used exclusively for freight charges
 

EEL Engineering Accounts

The Electronics Engineering Laboratory engineering account strings are defined under two categories: Manufacturing Defects or Failures and Process Development and are expressed as 4018206-01-101-01-000000 followed by one of the following Free Form Tags:

  • EELMFRFAIL - Where EELMFRFAIL denotes the EEL Manufacturing Defect / Failure account
  • EELPROCDEV - Where EELPROCDEV denotes the EEL Process Development account

These accounts should only be charged under the following conditions:

  • EELMFRFAIL - Where a manufacturing defect or failure has occurred, all materials must be charged to this account and any labour charges dropped
  • EELPROCDEV - Where a new process is being developed, all materials must be charged to this account
     

Job Codes - Recurring Jobs (ETSG Timesheets)

Job #

Description of recurring task

XX-000

Recreational Leave

XX-001

Misc General Tasks / Consultation

XX-002

Misc Research Tasks / Consultation

XX-003

Misc U/G, Thesis Tasks / Consultation

XX-004

Misc External Tasks / Consultation

XX-005

Staff Training

XX-006

Occupational Health & Safety

XX-007

Test & Tag

XX-008

Other Leave (Incl Long Service)

XX-009

Misc EEL Activities

XX-010

Sick Leave

XX-020

Lab Activities / Long Pocket

XX-021

Lab Activities / 47-101

XX-023

Lab Activities / 47-209

XX-024

Lab Activities / 47-304

XX-025

Lab Activities / 47-311

XX-026

Lab Activities / 47-401

XX-027

Lab Activities / 50-S104

XX-028

Lab Activities / 50-S105

XX-029

Lab Activities / 50-S105A

XX-030

Lab Activities / 50-S202

XX-031

Lab Activities / 50-S507

XX-032

Lab Activities / 50-S508

XX-033

Lab Activities / 50-S511

XX-034

Lab Activities / 78-110

XX-035

Lab Activities / 78-112

XX-036

Lab Activities / 78-113

XX-037

Lab Activities / 78-117

XX-038

Lab Activities / 78-510

XX-039

Lab Activities / 78-537

XX-040

Lab Activities / 78-538

XX-041

Lab Activities / 43-310

XX-050

CEIT Activities

XX-060

iLab Activities

XX-080

Multimedia Activities

XX-099

Annual Equipment Stocktake

 

Amendments to Procedure

Inform the Engineering & Technical Support Group Manager at the earliest opportunity if this procedure has, or needs to be altered in any way.