Engineering and Technical Support Group
School of Information Technology & Electrical Engineering

Format - Commercial Equipment

  • Use Yellow labels only for the identification of commercial equipment
  • Apart from the UQ Asset Tag which is issued by ITEE's finance section for specified items, all equipment is to be identified in the following format X000/000 using Barcode 128 where:
     
    • X000/000 = K - which denotes equipment belonging to the Electronics Engineering Lab
                     or   L - which denotes general equipment belonging to ITEE
                     or   Z - which denotes loan equipment belonging to the Multimedia Group
    •   X000/000 = a unique incremental number starting at 001 which refers to a particular description, make and model
    •   X000/000 =  an incremental serial number starting at 001 which refers to the number of items which are of the same description, make and model
       
  • Where possible, accessories belonging to the above are to be identified in the following format X000/000/A where:
    • X000/000/A = an incremental letter starting at A which should be used to identify one or more accessories

Compliance is mandatory for items identified on or after 03 June 2013.  Immediate retrospective action is not required for items which were identified before 03 June 2012.  However, compliance should be considered a longer term goal.

Format - Equipment Designed & Built In-House

  • Use White labels only for the identification of equipment designed and/or built in-house
  • All equipment is to be identified in the following format A000X/000 using Barcode 128 where:
     
    • A000X/000 = A - denotes equipment designed & built in-house
    • A000X/000 = an incremental number starting at 001 which refers to the project number allocated by the Project Database or Engineering & Technical Support Manager
    • A000X/000  an incremental letter starting at A which refers to the build standard or issue of the equipment
    • A000X/000 an incremental serial number starting at 001 which refers to the number of items which are of the same project number
       
  • Where possible, accessories belonging to the above are to be identified in the following format A000/000/A
     
    • A000/000/A = an incremental letter starting at A which should be used to identify one or more accessories

Compliance is mandatory for items identified on or after 03 June 2013. Immediate retrospective action is not required for items which were identified before 03 June 2012. However, compliance should be considered a longer term goal.

Additional Identification - Non Equipment Pool Items

Apart from their ETSG part numbers which shall comply with the formats described above, items which do not belong to the Equipment Pool may also be identified  with their storage locations using White labels with the six digit format 00-00-00.

Only required if the label is appropriate and assuming there is sufficient space to fix the label.

Additional Identification - Equipment Pool Items

Apart from their ETSG part numbers which shall comply with the prescribed format, items which belong to the Equipment Pool shall also be identified with their storage locations using Red labels with the six digit format 00-00-00.  Assuming there is sufficient space to fix the label

Additional Identificaion - Written Off and Still In Use

Occasionally due to depreciation, items are removed from the Asset Register but remain in use.  Such items shall be identified using a Blue label with an upper case X.

Examples

Labels shall be placed in a conspicuous location and positioned as shown above, assuming sufficient space is available.

Format - Labels

Labels may be printed using Brother P Touch labellers K117, K165 or equivalent using the following significant settings:

Text
Font = Hel
Size = Auto
Width = x1
Sytle = Normal
Line = Off
Align = Left

Label
Frame = Off
Length = Auto
Cut = Chain
Tab = 50mm

Setup Bar Code
Protocol = CODE128
Width = Small
Under# = On


Amendments to Procedure

Inform the Engineering & Technical Support Group Manager at the earliest opportunity if this procedure has, or needs to be altered in any way.