Engineering and Technical Support Group
School of Information Technology & Electrical Engineering

Format

Storage facilities are to be identified with a six digit code in the following format: 01-02-03, where

  • 01 is an incremental number which refers to a cupboard, cabinet or set of drawers etc within a defined area
  • 02 is an incremental number which refers to a shelf or drawer or defined space within the above
  • 03 is an incremental number which refers to a compartment or defined spaced within the above

Label Colour

  • Use Yellow labels to indicate the storage facility contains consumables and standard stock items
  • Use Red labels to indicate the storage facility contains equipment pool items
  • Use White labels to indicate the storage facility contains tools and other equipment which belong to a room or laboratory and not part of the equipment pool

Compliance is mandatory for storage facilities established on or after 03 June 2012.  Immediate retrospective action is not required on storage facilities established before 03 June 2012.  However, compliance should be considered as a longer term goal.

Consumables & Standard Stock Items

  • Where possible and if required, the storage facility should be identified using Yellow labels with 01, 02, 03 etc in a prominent position
  • The shelf, drawer or storage space within the above should be identified with 01-01, 01-02, 01-03 etc
  • Where possible, the compartment storage space or container within the above shall be identified with 01-01-01, 01-01-02, 01-01-03 etc using Barcode 128
  • The six digit identification code also serves as the EEL part number for the associated item

Equipment Pool Items

  • Where possible and if required, the storage facility should be identified using Red labels with 01, 02, 03 etc in a prominent position
  • The shelf, drawer or storage space within the above should be identified with 01-01, 01-02, 01-03 etc
  • Where possible and if required, the storage space or container within the above shall be identified with 01-01-01, 01-01-02, 01-01-03 etc.  Barcode is not required.

Tools & Other Equipment

  • Where possible and if required, the storage facility should be identified using White labels with 01, 02, 03 etc in a prominent position
  • The shelf, drawer or storage space within the above should be identified with 01-01, 01-02, 01-03 etc
  • Where possible and if required, the storage space or container within the above shall be identified with 01-01-01, 01-01-02, 01-01-03 etc.  Barcode is not required

Format - Labels

Labels may be printed using Brother P Touch labellers K117, K165 or equivalent using the following significant settings:

Text
Font = Hel
Size = Auo
Width = x1
Sytle = Normal
Line = Off
Align = Left

Label
Frame = Off
Length = Auto
Cut = Chain
Tab = 50mm

Setup Bar Code
Protocol = CODE128
Width = Small
Under# = On


Amendments to Procedure

Inform the  Engineering & Technical Support Group Manager at the earliest opportunity if this procedure has, or needs to be altered in any way.