Engineering and Technical Support Group
School of Information Technology & Electrical Engineering

Lockers

  1. Before semester begins, the Lab Supervisor shall place a toolbox and STK500 board, or subsequent upgrade is applicable, in each of the lockers
  2. Each group is allocated one locker for the duration of the semester
  3. At the beginning of semester, each team must acquire the combination code to their locker padlock from the Lab Supervisor
  4. Before handing over the combination code, the Lab Supervisor shall request each team member to sign the Team Project Lockers - Conditions of Usage Form
  5. In addition to the equipment, each locker should contain a print-out with the following information attached to the inside of each locker:
    • The conditions outlined in the Team Project Lockers - Conditions of Usage form
    • A complete list of the tools and equipment given to the team at the beginning of semester, including the replacement cost for each tool
  6. At the end of semester, during Demo Day, each team must return their toolbox and any other items which were issued to their locker
  7. Soon after Demo Day the Lab Supervisor shall check each locker and make notes of missing equipment, and proceed to contact each team, requesting the return of equipment or payment for the loss of each item

Security & Keys

  1. The fiver override keys supplied with the lockers are managed by the ETSG Manager and shall be distributed as follows
  • Engineering & Technical Support Manager - 3 Keys
  • Team Project Lab Supervisor - 1 Key
  • The Course Coordinator / Lecturer - 1 Key
  1. A register for each lock shall be maintained and will list the serial number engraved on the lock, the pin code to the lock and the locker/group number that has been allocated to that lock.  This data shall be kept semester to semester and not deleted at the end of each semester.  The register will be incorporated within the Team Project Expense Spreadsheet.  Unlock codes will only be revealed upon successful entry of a security password.
  2. At the end of each semester and at the discretion of the Lab Supervisor, the padlocks may be randomly cycled through different lockers (including the 20 spare padlocks), thus providing a limited security measure.
  3. Spare padlocks are managed the the Engineering & Technical Support Group Manager

STK500 Boards or Alternative

  1. Each team is to be allocated an STK500 AVR programming board.  The board is to be included with the equipment in the locker along with the RS232 cable and 240V power brick.
  2. Teams may take their STK500 board home to prototype with microcontollers.  However if they wish to use the STK500 outside of the Team Project Lab, they will need to provide their own power brick and cable. Power bricks and cables are not to be removed from the Team Project labs under any circumstances.
  3. A link on the team project website should be provided directing students to suitable power bricks and cables from suppliers such as Jaycar, Dick Smith, Farnell or internally from the Electronics Engineering Lab.

Sourcing & Collecting Components or Parts

  1. Parts should be sourced internally if possible
  2. The Course Coordinator shall advise the Engineering & Technical Support Manager of specific items required for the project, and the quantity required, at the earliest opportunity
  3. Items not available internally must be sourced through external suppliers as designated by the Lab Supervisor and/or Course Coordinator and/or the Engineering & Technical Support Manager.

Internally Sourced Components or Parts

  1. Teams are responsible for sourcing components and presenting their order to the Lab Supervisor on time
  2. Orders are to be presented in a format consistent with the Lab Supervisor's requirements
  3. The Lab Supervisor is responsible for placing & managing orders with external suppliers in accordance with School policy.
  4. Upon receipt, parts are to be sorted and placed in the appropriate locker by the Lab Supervisor at the earliest opportunity
  5. Incurred costs are to be entered in the appropriate Team Project spreadsheet.

Printed Circuit Boards

  1. Requests to manufacture printed circuit boards (PCB's) must be presented to the Lab Supervisor.
  2. Each printed circuit board must be identified by having the course code and group number placed on the top overlay (e.g. Team Project2, Group 9 should appear as ENGG4810/09),
  3. By default, team project PCB's are manufactured externally.  However, depending upon work load and at the discretion of the Lab Supervisor and/or the Engineering & Technical Support Manager, boards may be manufactured in-house and charged at the same rate as externally manufactured PCB's.
  4. The Lab Supervisor is responsible for managing and ordering all externally manufactured PCB's.
  5. Upon receipt, PCB's are to be sorted and placed in the appropriate locker by the Lab Supervisor at the earliest opportunity.
  6. Requests to manufacture PCB's in-house must be supported by a completed Technical Instruction / Cost Recovery Documents signed by the Lab Supervisor.
    • The Lab Supervisor is to ensure the course code and group number is entered in the space provided
  7. Teams shall be contacted by email as soon as completed PCB's are available for collection from the Electronics Engineering lab
  8. Incurred costs shall be entered in the appropriate team project spreadsheet.

Notification of Expenditure

The team project spreadsheet provides for 3 levels of notifications regarding expenditure:

Lo Flag Action Send first email to group advising of expenditure status - enter your initial from drop-down menu as a reminder that email was sent
Hi Flag Action Send second email to group advising of expenditure status - enter your initial from drop-down menu as a reminder that email was sent
0$ Action Send third email to group advising expenditure limit reached or exceeded - enter your initial from drop-down menu as a reminder that email was sent

Amendments to Procedure

Inform the Engineering & Technical Support Manager at the earliest opportunity if this procedure has, or needs to be altered in any way.