School of
Information Technology and Electrical Engineering

The following information is for those wishing to apply for PhD or MPhil candidature in the School of Information Technology and Electrical Engineering (ITEE).  The following process should be read in conjunction with the School of ITEE’s HDR Application Flowchart

Entry Requirements

Note - HDR candidature admission at UQ is based on an applicant meeting at least one of the individual entry requirements detailed below:

PhD: (3-4 years full time)

  • A bachelor’s degree with honours class IIA or better from approved universities, which should include a relevant research component.
  • A research master’s degree
  • A coursework master’s degree and an overall GPA (grade point average) equivalent to 5.65 on the 7-point UQ scale, which should include a relevant research component.
  • A postgraduate degree of at least one year full-time equivalent with an overall GPA (grade point average) equivalent to 5.0 on the 7-point UQ scale, together with demonstrated research experience equivalent to honours IIA will be considered for PhD entry on a case by case basis.
  • A bachelor’s degree plus at least two years of documented relevant research experience, including research publications.

English language proficiency requirements apply.

MPhil: (1.5-2 years full time)

  • A bachelor’s degree with honours class IIB or better from approved universities, which must include relevant experience.
  • A postgraduate degree of at least one year full-time equivalent and an overall GPA (grade point average) equivalent to 5.0 on the 7-point UQ scale, which must include relevant experience.
  • A bachelor’s degree plus at least two years of documented relevant experience.
  • Evidence of other qualifications and/or experience to satisfy the Dean that the applicant is suitably qualified for admission

English language proficiency requirements apply.

Further information about entry requirements for a Higher Degree by Research at UQ is available at on the Graduate School website at: www.uq.edu.au/grad-school/our-research-degrees


Scholarships

Available UQ Administered Scholarships are as follows:

Further information about UQ administered scholarships can be found on the Graduate School website at: www.uq.edu.au/grad-school/scholarships-and-fees.

If you are applying for consideration one of UQ's scholarship rounds, the School can nominate you for a fully-funded scholarship (funded entirely by the UQ Graduate School), or a co-funded scholarship (partially funded by the School/advisor, and partially funded by the UQ Graduate School). There will be fewer fully-funded scholarships on offer, making these more competitive.

For international students, if your advisor or the School offers funding for your living allowance (or if you have an external scholarship for the living allowance), the university will offer a tuition fee waiver. (Please note, this excludes CSC applicants).

For domestic students, tuition fees will automatically be waived, with a Tuition Fee offset scholarship (UQGSS-T) given alongside the offer of admission. An exception is if a domestic student is applying for a 2nd PhD - they will then be required to pay tuition fees. If domestic students exceed the 4 year program duration they will become liable for tuition fees (from 2017 commencing students only).

Currently enrolled students may only be considered for scholarship after they have passed their Confirmation milestone, and only if it is passed on time, the first time. 


Applying

Initial Enquiry and Timing

For those eligible to apply for one of the above Degrees and Scholarships, please submit the online application form (available at www.uq.edu.au/grad-school/apply) and attach the following supporting documents:

  1. Academic CV
  2. Brief Research Proposal (if from a sanctioned country, must be 2-4 pages long)
  3. Evidence of external scholarship/funding
  4. Evidence of English language proficiency (eg. IELTS or TOEFL test results)
  5. Academic transcripts and evidence of graduation
  6. Evidence of any awards/prizes/patents

 

HDR students are required to commence during a specific period within the research quarter. 


APPLICATION DEADLINES:

Application submission deadlines (for admission only) are as follows:​

(*Please see Table 2 for application deadlines for admission and scholarship)

 

TABLE 1:  APPLICATION DEADLINES (ADMISSION ONLY):

​Domestic ​International
​Commencements in RQ1 ​15 December ​31 October
​​Commencements in RQ2 ​15 March ​31 January
​​Commencements in RQ3 ​15 June ​30 April
​​Commencements in RQ4 ​15 September ​31 July

 

The deadline for international applicants is much earlier to allow for the acceptance process, including the payment of OSHC, the visa application process, and the relocation to Australia.

If an international student is already resident in Australia, and intends to study on a visa other than a student visa, the domestic deadline can apply.
 
Please note, the deadlines above are independent of any scholarship round deadlines​ and are for applicants who do not wish to be considered for in-round scholarship support.

 

Please see below the relevant deadlines for domestic and international students who wish to apply in time for consideration in one of the two annual UQ scholarship rounds:

TABLE 2: APPLICATION DEADLINES - ADMISSION AND SCHOLARSHIP

2018 Round 1 

RQ1 2018 start

International

Domestic

School of ITEE Recommended last day to submit your application online *

1 June 2017

1 Aug 2017

Graduate School Recommended last day to submit your application online *

7 Jul 2017

15 Sep 2017

Last day for school/institute to submit your application to Graduate School

4 Aug 2017

13 Oct 2017

Missing requirements to be submitted for assessment by

1 Sep 2017

10 Nov 2017

Last day to be assessed as eligible for admission and scholarship

8 Sep 2017

17 Nov 2017

Official notification about your admission and scholarship application by

13 Oct 2017

22 Dec 2017

Response to offers required by

20 Oct 2017

5 Jan 2018

Enrolment by

12 Jan 2018

1 Feb 2018

2018 Round 2 

RQ3 2018 start

International

Domestic

School of ITEE Recommended last day to submit your application online *

1 Jan 2018

1 Apr 2017

Graduate School Recommended last day to submit your application online *

26 Jan 2018

20 Apr 2018

Last day for school/institute to submit your application to Graduate School

23 Feb 2018

18 May 2018

Missing requirements to be submitted for assessment by

23 Mar 2018

15 Jun 2018

Last day to be assessed as eligible for admission and scholarship

30 Mar 2018

22 Jun 2018

Official notification about your admission and scholarship application by

4 May 2018

20 Jul 2018

Response to offers required by

11 May 2018

27 Jul 2018

Enrolment by

13 Jul 2018

1 Aug 2018

*The School's internal deadline will give you the best chance of having your application submitted to the UQ Graduate School in time for consideration in the scholarship round.

 


Process:

The HDR office in the School of ITEE will distribute your application to your proposed supervisor/s, who are given a week to confirm that they are interested in advising you. If so, we will confirm this to you by email and proceed with the School's assessment process. If not, we will then distribute your application more widely to all ITEE academics, who are given a week to respond if they are interested in advising you. Again, we will confirm the outcome of this to you by email.

If after the initial School assessment your application is considered viable, the Postgraduate Coordinator (PGC) in the School of ITEE will endorse it.  The HDR office will send you an email to confirm that your application is approved to proceed to formal assessment by the Graduate School. We will also contact the referees you nominated in your online application form so that they can complete the online referee report webform to finalise your application. 

The School of ITEE expects to be able to provide you with an outcome regarding your potential HDR candidature application and feedback about your likely competitiveness for a UQ administered scholarship within approximately 4 weeks of receiving your online application form and supporting documents.

Once all requirements have been met, we will then forward the complete application to the Graduate School for formal assessment and potential offer of admission and/or scholarship support. The Graduate School will contact you if there are any further missing requirements. You may also then be requested to provide any certified hard copies of previously provided supporting documents (eg. transcript, IELTS results etc.).

Once a completed HDR application has reached the UQ Graduate School for final assessment it can typically take up to 2-4 weeks to receive a candidature offer outcome.

Sanctioned countries

Applications received for potential candidates from Sanctioned Countries may take longer to progress, due to government requirements.



Criteria for UQ Administered Scholarship Consideration

For the purpose of ranking potential nominees for UQ Administered scholarships, the following definitions apply:

Prizes - A ‘prize’ refers to the text description of awards (e.g. University Medals, Dean’s Commendations, best paper/poster at an international conference) grants, and patents that the nominee has included details of in their application. When an applicant notes a prize/s in their application, evidence will be required for consideration for scholarship ranking purposes.

Journal Articles –Publications in legitimate, peer reviewed, high quality journals are strongly considered as part of a nominee’s application in a given UQ scholarship round. Any other journal articles from journals that are not high quality, peer reviewed journals will only be taken into consideration if a compelling argument is made by your advisor.

Conference Papers – Only full, peer reviewed conference publications will be counted, including those from domestic and international conferences. Advisors will be expected to examine the legitimacy of any conference paper/s claimed during the application process, while also subsequently making a compelling argument as to the quality of the conference paper/s when completing the HDR checklist form.

Grade Point Average (GPA) – The GPA used as the method of entry for your UQ PhD/MPhil will be used to determine your competitiveness for a UQ administered scholarship nomination.

Note: Your Grade Point Average  will be translated to a score on UQ’s 7 point grading scale using the GPA Calculator. When using the GPA calculator, the grade and credit value of each course is entered into the first tab.  The second tab converts the overall GPA to UQ's 7 point scale; however, you will need to know the pass rate of past institutions, which can usually be found on the grading scale on transcripts.

English Score (IELTS) – This refers to the method in which an applicant has met UQ’s English Language Proficiency (ELP) Requirements. The most common ELP tests are the internet based IELTS and TOEFL tests. If you have completed either a paper or internet based TOEFL test, this score will be converted to an IELTS equivalent score using the comparison tool at: www.ets.org/toefl/institutions/scores/compare.

Note: If you meet UQ’s ELP requirements through other means this will be noted but no score will be listed when considering scholarship nominees. Please note that any application to meet UQ's ELP via any path that is not listed in UQ’s English Language Proficiency policy will be assessed on a case-by-case basis by the UQ Graduate School’s English Deeming Committee.